The Washoe County School District is looking for an Assistant Purchasing Supervisor.
Under direction of the Purchasing Supervisor, the Assistant Purchasing Supervisor:
- Assists in planning, coordinating and overseeing the functions of the purchasing office, including screening purchase orders, reviewing contracts, and recommending award
- Assists in acting as a technical advisor, office manager, and senior level buyer
- Assists in supervising bid activities and resolving business problems
- Assists in supervising staff as directed by the Purchasing Supervisor, works directly with the Capital Projects team to help develop purchase orders, contracts, and bid documents. Works closely with project managers and planners to develop and incorporate detailed scopes of work. Oversee all aspects of construction related solicitations and contracting.
- Prepares performance and management related reports, department metrics and develops a "best practice" list of KPIs
- Develops and manages a contract database that includes district-wide contracts with full implementation into the SunGuard Business Plus technology system
The Assistant Purchasing Supervisor is also responsible for purchasing a wide variety of construction-related materials, supplies, equipment, and services. He/She also prepares specifications and oversees requests for bids, requests for quotations, request for qualifications, construction manager-at-risk projects and contracts for construction projects and maintains detailed records. Performs related work as required.
The Assistant Purchasing Supervisor is also responsible for:
- Receiving, reviewing and evaluating requisitions for construction-related materials, supplies, services, equipment and verifying that they meet all requirements regarding Board and district policies as well as Nevada Revised Statutes and that price, quality and source are appropriate
- Determining market conditions and product availability and advising district personnel when necessary
- Consulting with user departments and schools to develop specifications and to standardize and combine requirements
- Developing and overseeing appropriate competitive bid packages, managing list of bidders to be solicited, inviting and accepting bids; evaluating prices, products, discounts and delivery conditions
- Developing and overseeing other solicitation methods for construction projects such as requests for quotations, request for qualifications, and construction manager-at-risk projects
- Assisting in conducting conferences, including pre-bid conferences as necessary to clarify terms, conditions, specifications, and so forth
- Recommending award of solicitations and preparing the necessary award documents
- Reviewing purchase orders and contracts for conformance to district policies
- Negotiating prices and terms and issuing purchase orders
- Evaluating vendors performance
- Participating in, and sometimes leading, staff meetings, seminars, intergovernmental meetings and other forums to discuss technical procurement policies and procedures
In the absence of the Purchasing Supervisor, the Assistant Purchasing Supervisor:
- Directly supervises the Purchasing Department personnel and provides directions to all office personnel regarding any problems or issues
- Investigates and denies or approves all new vendors and resolves disputes between district and vendors
- Reviews requests that do not have sufficient ordering information and determines the source, price and quality level; approves or rejects invoice differences; signs designated purchase orders for approval of district purchases
- Supervises the maintenance of the vendor list and current catalog file
- Approves all requisitions over approved amounts and ensures compliance with applicable statues and regulations
- Evaluates contracts for services to ensure District interests are protected
- Represents the District on the Local Government Purchasing Committee as required by NRS 322.215.
Education/Experience: Any experience equivalent to education and experience that would provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be:
- Four (4) years of technical experience involving the procurement of a wide variety of construction-related equipment, services and supplies; AND Equivalent to graduation from an accredited college or university with major course work in purchasing, business administration, public administration or closely related field. Possession of a valid Certified Purchasing Manager (CPM) certificate, Certified Professional in Supply Management (CPSM) certificate, or Certified Professional Public Buyer (CPPB) certificate.
- Six (6) years of technical experience involving the procurement of a wide variety of construction-related equipment, services and supplies; AND Equivalent to an AA degree and possession of a valid Certified Purchasing Manager (CPM) certificate, or Professional Public Buyer (PPB) certificate.
The Assistant Purchasing Supervisor should possess knowledge of:
- Federal, State, and local laws, regulations and procedures applicable to governmental purchasing such as Public Works (NRS 338), the Local Governmental Purchasing Act (NRS 332) and Uniform Commercial Code
- Common governmental procurement practices including ethics and standards
- Contract development and negotiations and competitive bidding
- Sources of supply, trade and brand names, publications and source materials in the field of purchasing, especially in the area of construction
- Marketing practices and pricing methods and differentials
- Basic accounting and budgetary controls
- Computerized purchase order systems
- Warehousing and inventory control
- Current market conditions, pricing and sources of supply and vendors
- Principles of supervision
The Assistant Purchasing Supervisor should be skilled at:
- Analyzing and evaluating construction-related requisitions and preparing product specifications, bids and agreements
- Reading and interpreting technical specifications and drawings.
- Interpreting and communicating policies, regulations, procedures, laws and standards for the Purchasing Department
- Preparing complex and/or difficult specifications, bids and agreements; evaluating and assisting with awarding bids
- Assisting in developing and administering the department budget
- Maintaining current knowledge of technology, market trends and available sources of construction-related supplies, equipment, and services
- Communicating effectively orally and in writing
- Establishing and maintaining effective working relationships with those contacted in the course of work
- Staff supervision and interactive effectively with a wide variety of professional personnel
- Utilizing tools such as Microsoft Excel (formulas), Microsoft Powerpoint. Knowledge of ERP systems a plus. Knowledge of web page management a plus.
- Modeling excellent customer service skills
Licenses/Certificates: Possession of, or ability to obtain, a valid State of Nevada driver license with a driving record acceptable to the District.